Tips of the trade

How to Create an Effective Product Roadmap

Learn the seven steps to creating a product roadmap that communicates your vision and secures alignment.

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by Tome
How to Create a Product Roadmap
Nov 16, 2023
Jan 19, 2024 8:38pm ET

How does a product go from idea to reality? The answer lies in your product roadmap.

You’ve presented investors with the big picture, and you have an idea of how your product will come together. Now it’s time to drill down into the details to create a roadmap outlining each step of getting your product to market. Your roadmap will show your team, developers, and other stakeholders exactly how you plan to execute your idea.

The best roadmaps do more than just communicate your plan—they engage your audience with an intuitive presentation and keep your team on track throughout development.

What is a product roadmap?

A product roadmap is a visual representation of how a product will develop over time. It lays out the features that are to be built in sequence to deliver on a company’s overall product strategy.

At its most basic, a product roadmap should include the following five things:

  1. Strategy overview. A roadmap is a plan for executing a strategy, so it should first orient people to the strategy it supports.
  2. A sequence of features. Product roadmaps lay out the order in which features will be developed, in accordance with the strategy.
  3. Timeline. A timeline ties work to specific dates. This can be done with a short-term or long-term view. A short-term roadmap might break down work by week, whereas a longer-term roadmap might look at a quarter, half, or entire year.
  4. People. A roadmap shows who is responsible for each feature or task. Depending on the size and scope of the roadmap, this might cover departments, teams, or individuals.
  5. Work. A roadmap needs to outline the work that goes into building each feature. A more high-level roadmap might chart broad workstreams undertaken by different teams, while a more granular roadmap might detail every task involved. Each item should be tied to a timeframe and the person or people who own its development.

With those five basic features, a product roadmap can take many forms. They often feature a Gantt chart: a table with a timeline on the horizontal axis and features or tasks on the vertical axis. Within the basic chart format, there’s a lot of flexibility. Some teams group tasks by their associated goals, while others group them by department.

Other popular formats include a Kanban board and a Now-Next-Later table.

While the main purpose of a product roadmap is to sequence feature development and provide a timeline for that work, good roadmaps also:

  • Allow everyone working on a product to see at a glance what they are responsible for, and how their role fits into the larger product vision.
  • Motivate team members by showing how their work impacts business goals.
  • Prevent team members from getting sidetracked by projects that aren’t on the roadmap.
  • Create transparency between different departments working on the same product.
  • Keep team members aligned on a shared goal.
Product Roadmap Template Calendar View
The GTM calendar view from Tome's Product Roadmap template

How to build a product roadmap in 7 steps

1. Identify your audience.

Product roadmaps can serve different audiences—from executives to marketers to engineers—each of whom might need different levels of detail. Executives and salespeople might need a high-level roadmap with basic timelines for feature releases across multiple products. Engineering teams might need a more granular roadmap with individual work broken down by week. Tailor your roadmap to its audience, and consider making different versions of the roadmap for various stakeholders.

2. Explain the “why.”

A good product roadmap is more than just a list of tasks with due dates. Start your product roadmap presentation by giving your audience an overview of the product strategy driving it. Doing so orientates stakeholders to the rationale behind the work, and shows how every piece contributes to the whole. Opening with the product strategy builds motivation, clarity, and alignment.

3. Break down the work.

Once you’ve determined the scope of your roadmap, lay out all the work that needs to be done and estimate the time it will take to do it. Start to think about the sequencing—which features will yield insights that can inform future features? Which features have the highest potential to impact sales or other business outcomes? Which tasks are dependent on each other?

Once you have a rough list of features or tasks, get input from stakeholders to help prioritize items and develop realistic timelines for your roadmap. Set up meetings with department heads or other key players to determine who will own each task on the roadmap. Ensure the responsible parties have the resources to execute their tasks within the allotted time frame.

4. Choose your tool and template.

Once you know what needs to be in your roadmap, you’ll choose a tool to build and share it. Product roadmaps often have multiple inputs: Gantt charts, Kanbans, timelines, videos, and more. Make sure your tools allow you to pull multimedia elements together into a cohesive presentation.

If you want to start with a template, most tools offer ready-made options. Tome’s product roadmap template helps you structure your entire product narrative, starting with a strategy overview, phases of work, and timelines with different levels of depth.

Product Roadmap - Overview

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Product Roadmap

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5. Build your content.

Using your tool of choice, fill out your template or create your roadmap from a blank page.

Beyond the basics—strategy overview, timelines, and work assignments—you may also want to incorporate other useful information, such as relevant resources, risks, or dependencies. Some roadmaps also include user stories for each feature to help developers understand the product goals. A user story illustrates the end user’s needs in one sentence: “As a [user’s role], [user persona] wants [functionality] so that [they experience a benefit].”

6. Review and get buy-in.

Once you have a draft of your product roadmap, preview it to key stakeholders to get their approval and buy-in. Their input can help you identify and resolve any pain points or questions proactively, and ensure alignment before you disseminate information more widely across the company.

7. Present and share.

Finally, you may have to share the roadmap with leadership, individual teams or departments, or even the entire company. Tailor your presentation to the audience—for example, executives don’t need the same level of detail as engineers.

For leadership, keep your presentation high-level and demonstrate how the product aligns with business goals. When presenting to developers, you can get more granular, flagging particular dependencies and resources.

Provide everyone who needs access to the product roadmap with a link. If you have multiple versions of your roadmap, consider distributing one version to the entire company and sending more detailed versions to the relevant team members.

Updating the product roadmap

The roadmapping process doesn’t end after you’ve shared your product roadmap—far from it. In the product development phase, the roadmap is tested against reality. As development progresses, you may realize that you need to adjust your timelines or allocation of work to adapt to external circumstances and internal learnings.

The product team should continue to update the roadmap through development to keep it relevant. If the information on the product roadmap is outdated, your team will start to look elsewhere for answers.

Aim to revisit and update your roadmap on a regular cadence. Most product managers prefer to update their roadmaps weekly or at least once a month. When you update your roadmap, refer back to your product strategy to ensure your roadmap still aligns with the product goals.

Generally speaking, a product roadmap should give a high-level overview of the product timeline that anyone in your organization could understand. If you find your product roadmap growing into an unwieldy catchall for all things related to your product, you may need to revisit it and consider creating other resource hubs.

Use Tome to create your product roadmap

Your product roadmap is dynamic—and your presentation should be, too. Tome’s product roadmap template is designed to outline the vision, direction, priorities and progress of your product, from start to ship. Pages have flexible layouts with infinite scroll and support interactive embeds such as images, videos, and live web links.

Tome’s generative AI, which can generate pages, images, and text in seconds, helps you get to a first draft of your roadmap faster. Tome also supports integrations with other tools—from Figma files, Gantt charts built in Miro to Kanban boards built in Airtable.

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